MURANGI CLEANING AND MAINTENANCE (PTY) LTD
NEO TO FIX AND ALIGN
PAIA MANUAL
Prepared in terms of section 51 of the Promotion of Access to Information Act 2 of 2000 (as amended)
DATE OF COMPILATION: 01/10/2021
DATE OF REVISION: 01/10/2022
TABLE OF CONTENTS
1. LIST OF ACRONYMS AND ABBREVIATIONS
0.1 “MD” Managing Director
0.2 “DIO” Deputy Information Officer;
0.3 “PAIA” Promotion of Access to Information Act No. 2 of 2000(as
Amended.
0.4 “POPIA” Protection of Personal Information Act No.4 of 2013;
0.5 “Regulator” Information Regulator; and
0.6 “Republic” Republic of South Africa
2. PURPOSE OF PAIA MANUAL
This PAIA Manual is useful for the public to-
0.1 check the categories of records held by a body which are available without a person having to submit a formal PAIA request;
0.2 have a sufficient understanding of how to make a request for access to a record of the body, by providing a description of the subjects on which the body holds records and the categories of records held on each subject;
0.3 know the description of the records of the body which are available in accordance with any other legislation;
0.4 access all the relevant contact details of the Information Officer and Deputy Information Officer who will assist the public with the records they intend to access;
0.5 know the description of the guide on how to use PAIA, as updated by the Regulator and how to obtain access to it;
0.6 know if the body will process personal information, the purpose of processing of personal information and the description of the categories of data subjects and of the information or categories of information relating thereto;
0.7 know the description of the categories of data subjects and of the information or categories of information relating thereto;
0.8 know the recipients or categories of recipients to whom the personal information may be supplied;
0.9 know if the body has planned to transfer or process personal information outside the Republic of South Africa and the recipients or categories of recipients to whom the personal information may be supplied; and
0.10 know whether the body has appropriate security measures to ensure the confidentiality, integrity and availability of the personal information which is to be processed.
3. KEY CONTACT DETAILS FOR ACCESS TO INFORMATION OF THE MURANGI CLEANING AND MAINTENANCE (PTY) LTD
3.1. Managing Director
Name: Tshifhiwa Mushoma
Tel: 012 755 8932
Email: tshifhiwam@murangiprojects.co.za
Fax number: N/A
3.2. Managing Director (NB: if more than one Deputy Information Officer is designated, please provide the details of every Deputy Information Officer of the body designated in terms of section 17 (1) of PAIA.
Name: Khavisa Tizione Shilenge
Tel: 012 755 8932
Email: khavisas@murangiprojects.co.za
Fax Number: N/A
0.1 Access to information general contacts
Email: Admin@murangiprojects.co.za
0.2 National or Head Office
Postal Address:
106 Jean Avenue
Doringkloof
Centurion
Gauteng
0157
Physical Address:
106 Jean Avenue
Doringkloof
Centurion
Gauteng
0157
Telephone: 012 755 8932
Email: Admin@murangiprojects.co.za
Website: www.murangiprojects.co.za
4. GUIDE ON HOW TO USE PAIA AND HOW TO OBTAIN ACCESS TO THE GUIDE
4.1. The Regulator has, in terms of section 10(1) of PAIA, as amended, updated and made available the revised Guide on how to use PAIA (“Guide”), in an easily comprehensible form and manner, as may reasonably be required by a person who wishes to exercise any right contemplated in PAIA and POPIA.
4.2. The Guide is available in each of the official languages and in braille.
4.3. The aforesaid Guide contains the description of-
4.3.1. the objects of PAIA and POPIA;
4.3.2. the postal and street address, phone and fax number and, if available, electronic mail address of-
4.3.2.1. the Information Officer of every public body, and
4.3.2.2. every Deputy Information Officer of every public and private body designated in terms of section 17(1) of PAIA and section 56 of POPIA;
4.3.3. the manner and form of a request for-
4.3.3.1. access to a record of a public body contemplated in section 11; and
4.3.3.2. access to a record of a private body contemplated in section 50;
4.3.4. the assistance available from the IO of a public body in terms of PAIA and POPIA;
4.3.5. the assistance available from the Regulator in terms of PAIA and POPIA;
4.3.6. all remedies in law available regarding an act or failure to act in respect of a right or duty conferred or imposed by PAIA and POPIA, including the manner of lodging-
4.3.6.1. an internal appeal;
4.3.6.2. a complaint to the Regulator; and
4.3.6.3. an application with a court against a decision by the information officer of a public body, a decision on internal appeal or a decision by the Regulator or a decision of the head of a private body;
4.3.7. the provisions of sections 14 and 51 requiring a public body and private body, respectively, to compile a manual, and how to obtain access to a manual;
4.3.8. the provisions of sections 15 and 52 providing for the voluntary disclosure of categories of records by a public body and private body, respectively;
4.3.9. the notices issued in terms of sections 22 and 54 regarding fees to be paid in relation to requests for access; and
4.3.10. the regulations made in terms of section 92.
4.4. Members of the public can inspect or make copies of the Guide from the offices of the public and private bodies, including the office of the Regulator, during normal working hours.
4.5. The Guide can also be obtained-
4.5.1. upon request to the Information Officer;
4.5.2. from the website of the Regulator (https://www.justice.gov.za/inforeg/).
0.1 A copy of the Guide is also available in the following two official languages, for public inspection during normal office hours-
0.1.1 (English )
5. CATEGORIES OF RECORDS OF MURANGI CLEANING AND MAINTENANCE WHICH ARE AVAILABLE WITHOUT A PERSON HAVING TO REQUEST ACCESS
NB: Please specify the categories of records held by the body which are available without a person having to request access by completing Form C, types of the records and how the records can be accessed. These are mostly records that maybe available on the website and a person may download or request telephonically or by sending an email or a letter.
Below is an example of the table that can be used.
Category of records
Types of the Record
Available on Website
Available upon request
X
X
1. DESCRIPTION OF THE RECORDS OF MURANGI CLEANING AND MAINTENANCE WHICH ARE AVAILABLE IN ACCORDANCE WITH ANY OTHER LEGISLATION
NB: Please specify all the records which are created and available in accordance with any of the South African legislation. Below is an example of the table that can be used in describing the records and applicable legislation.
Category of Records
Applicable Legislation
Memorandum of incorporation
Companies Act 71 of 2008
PAIA Manual
Promotion of Access to Information Act 2 of 2000
2. DESCRIPTION OF THE SUBJECTS ON WHICH THE BODY HOLDS RECORDS AND CATEGORIES OF RECORDS HELD ON EACH SUBJECT BY MURANGI CLEANING AND MAINTENANCE
NB: Describe the subjects (i.e. Finance, SCM or HR), in respect of which the body holds records and the categories of records held on each subject. Below is an example of the table that can be used. .
Subjects on which the body holds records
Categories of records
Strategic Documents, Plans, Proposals
Annual Reports, Strategic Plan, Annual Performance Plan.
Human Resources
– HR policies and procedures
– Advertised posts
– Employees records
1. PROCESSING OF PERSONAL INFORMATION
1.1 Purpose of Processing Personal Information
NB: Describe the purpose or reasons for processing personal information in your organisation.
1.2 Description of the categories of Data Subjects and of the information or categories of information relating thereto
NB: Specify the categories of data subjects in respect of whom the body processes personal information and the nature or categories of the personal information being processed.
Below is the template that can be used to set out the categories of data subjects and the description of the nature or categories of the personal information to be processed. Note that the nature or categories of the personal information is dependent on the purpose of the body in performing its functions or services. .
Categories of Data Subjects
Personal Information that may be processed
Customers / Clients
name, address, registration numbers or identity numbers, employment status and bank details
Service Providers
names, registration number, vat numbers, address, trade secrets and bank details
Employees
address, qualifications, gender and race
1.3 The recipients or categories of recipients to whom the personal information may be supplied
NB: Specify the person or category of persons to whom the body may disseminate personal information. Below is an example of the category of personal information which may be disseminated and the recipient or category of recipients of the personal information.
Category of personal information
Recipients or Categories of Recipients to whom the personal information may be supplied
Identity number and names, for criminal checks
South African Police Services
Qualifications, for qualification verifications
South African Qualifications Authority
Credit and payment history, for credit information
Credit Bureaus
1.4 Planned transborder flows of personal information
NB: Indicate if the body has planned transborder flows of personal information. For example, some personal information may be stored in the cloud outside the Republic. Please specify the country in which personal information will be stored and categories of personal information.
1.5 General description of Information Security Measures to be implemented by the responsible party to ensure the confidentiality, integrity and availability of the information
NB: Specify the nature of the security safeguards to be implemented or under implementation to ensure the confidentiality and integrity of the personal information under the care of the body. This may, for example, include Data Encryption; Anti-virus and Anti-malware Solutions.
2. AVAILABILITY OF THE MANUAL
2.1 A copy of the Manual is available-
2.1.1 on www.murangiproject.co.za, if any;
2.1.2 head office of the Murangi Cleaning and maintenence for public inspection during normal business hours;
2.1.3 to any person upon request and upon the payment of a reasonable prescribed fee; and
2.1.4 to the Information Regulator upon request.
2.2 A fee for a copy of the Manual, as contemplated in annexure B of the Regulations, shall be payable per each A4-size photocopy made.
3. UPDATING OF THE MANUAL
The head of a Murangi cleaning and Maintenance will on a regular basis update this manual.
Issued by
TSHIFHIWA MUSHOMA
MANAGING DIRECTOR